Finance Department, Government of Rajasthan has embarked on an ambitious programme of implementing an Integrated Human Resource Management System (IHRMS) for all its employees & pensioners (Government, Autonomous & Local bodies) based on the findings and recommendation of the Thirteenth Finance Commission report.

IHRMS (E&P) is envisaged as a one-stop application for all the needs of the employees and pensioners (civil & family) and is intended to confer several benefits to the users and Government. The Departments have over the years created a few disjoint Human Resource applications (Personnel Information System) and databases that cater to their limited needs. However a presence of a common web-based integrated Human Resource System is actually the need of the hour.

In this context, Government of Rajasthan wishes to conceptualize, design & implement this system through National Informatics Centre (NIC) & NICSI as their Implementing Agency & Directorate of Treasuries & Accounts as the Nodal Department for implementation of the project.

In general terms all employees, pensioners and family pensioners who are eligible to a salary or pension from the Consolidated Fund of a State (paid directly as salaries/pensions or paid through grants) would be included in the employee and pensioner databases. Accurate and integrated employee, pensioner and family pensioner database along with a robust mechanism for automatic data update and MIS is therefore an essential tool for State Government.

The system is expected to yield several benefits like fiscal planning including short, medium and long term revenue expenditure, salary and pension expenditure forecasting, measurement of impact of parametric and/or systemic reforms to employee and pensioner benefits, implementing pension reforms (including the NPS), efficient manpower management, simulating the fiscal impact of recommendations of Pay Commissions and Finance Commissions & introducing pay roll reforms and direct pension payments to their pensioners and even discovering duplicates and non entitled employees and pensioners in the system.

The objective of the whole exercise is to come up with a flexible and state of an art solution that will provide framework for effective e-governance for all the departments of the Government. Major objectives envisaged in the project are to - Build a integrated human resource information system to provide efficient transfer, storage and retrieval of information, effective and efficient monitoring and control of state expenditure through efficient human resource management and monitoring Government liabilities towards E&Ps at any point of time, availability of E&P information through integration with salary module, pension module, SIPF and various PIS, provide interface to E&P, HOD, DDO and to Automated consolidation and aggregation of data, hence more time for value added analysis, design of employee-centric and dependable service delivery mechanism, ensuring employee participation with well designed training programmes, faster turnaround of information exchange within various departments & workflow automation and real time MIS for decision making.

The system is expected to fulfill the information needs of an employee, a group of employees, the management functionaries; the operational staff & the top management who are engaged in formulating plans & strategies. It would ensure that right information is provided to the right person at the right time and in the right format. It would also facilitate the various officials and the officers by providing the requisite information for performing various activities like planning, organizing, scheduling, control, and helps facilitate decision making process.

The system therefore envisages playing a vital role in the management, controlling, feedback, monitoring, administration & operations of a department or managing the resources optimally. Since the IT system can record all the business transaction, the drudgery of the clerical or routine work is transferred to the computerized system, relieving the human mind for some innovative work. It is observed that a lot of manpower is engaged in compiling of information in the databases. It is seen that large chunks of the individual’s time is spent on recording, searching, processing & communicating the information which can sometimes be quite wasteful. This can be a very large overhead in the departments. It is anticipated that this system can have a direct impact on this overhead. It can create an information-based work culture.

The need of the hour is to put information on the computers and from computers to the Internet. If the information is there on the internet, it would not only be convenient but extremely satisfying for the employees & pensioners to view it on 24X7 without physically going to the place. The bottom line is to improve the internal processes or system of recording, storing and dissemination of the vital data related to the Human Resource for effective usage in terms of management, planning, organizing, control, feedback and preparation of strategies to improve the employees & pensioners interface by providing the required information when it is required.